Logistics Admin Coordinator
Phoenician Technical Services is looking for a motivated and organized Logistics Admin Coordinator to join our team in Dubai on a full-time basis, with immediate joining.
Key Responsibilities:
- Record and maintain daily staff attendance, verifying records with site teams and Project Managers.
- Review and resolve attendance discrepancies before final submission.
- Receive, verify, and maintain monthly timesheets for rental manpower, machinery, and equipment.
- Cross-check supplier timesheets against site attendance and operational records.
- Monitor machinery and equipment utilization and prepare timesheets in the required company format.
- Coordinate with logistics, transport, manpower, and equipment rental suppliers.
- Review supplier pro forma invoices against approved timesheets and operational records.
- Coordinate Local Purchase Order (LPO) requests for manpower, machinery, equipment, and logistics services.
- Prepare daily, weekly, and monthly operational reports.
- Monitor fuel consumption and maintain CAFU fuel tracking records.
- Coordinate with Logistics, Site, Procurement, Accounts, suppliers, and management teams.
- Follow up on pending documentation, approvals, LPOs, invoices, and payments.
- Provide administrative support to the Logistics Manager and Operations team.
Required Skills & Qualifications:
- Bachelor’s degree or Diploma in Logistics, Supply Chain Management or a related field
- 2 to 3 years of experience in Logistics Coordination or Office Administration within the Construction or Industrial sector
- Experience in construction or site-based projects is preferred
- Good knowledge of attendance, time sheets, overtime, and shift records
- Strong working knowledge of MS Office especially Microsoft Excel
- Clear verbal and written skills to liaise smoothly with carriers, warehouse teams, suppliers, and internal management
- Strong problem-solving and multi-tasking skills to handle fast-paced changes on active construction projects
Interested candidates are invited to send their CV to recruitment@phoenician-uae.com.